Simple Steps to Declutter Your Office

Can you stand staying in an office where there are many clutters? What I mean is there are many things on top of your desk, piles of reports are everywhere, magazines are not organized and papers are scattered on the floor. Having this kind of office, can you still locate easily what you need to accomplish your task? Can you maintain your productivity with the many clutters all around you? If your answer is NO, let me help you with the simple steps to declutter your office.

A clutter free office is very important since you will be welcoming visitors to stay in your office while discussing important matters. Sometimes your boss checks your office to monitor you. There are also times that you need the important files to be part of your reports. If all your things are messing around your office, you will not be productive in your daily tasks. With this, you have to start organizing your office.

One of the simple ways to declutter your office is to remove unnecessary equipments. Since you will not need them, then, start removing them to have a bigger space in your office. If you think that you have lots of shelves already in your office, remove some of it or give it to other offices that need extra shelves. Get rid also of boxes which make your office looks untidy. Place all your things or office supplies to the right storage. With this, you will be amazed of the extra space that you can use onwards.

Moreover, declutter your office by maintaining a clean desktop. Place only the important things you need on top of your table. Get away with those things that have no bearing in your work. However, if you think that you need to place some extra papers on your desk, you can use a tray or folders that will keep them intact. Use also drawer organizers to maintain the cleanliness of your drawers. Using these organizers will help you to search easily the items that you need to use.

Labels are very important when you want to have an organized filing of your documents and reports. This helps to minimize clutters in your office. Whether you have a quarterly or monthly reports to put together, indicating labels will help you have an easy access to these documents. It will also keep you reminded that you have to put your documents back to its appropriate storage. Furthermore, use an erase board to keep you on track with the different events that you might be involved in your company.

These are the simple steps to declutter your office. Once you have a clutter-free office, be sure to maintain them so that your clutters will not pile up. Keep your office clean for you to have a healthy working environment that would translate to your increasing productivity.

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Staying on top of the Paper Avalanche. – Have you grabbed this Pivot Box yet?

Are you having difficulty finding documents when you need them? Are the stacks of paper getting out of hand? Do you find yourself apologising for your untidy desk?

Then it’s time to get some ways to stay on top of your paper avalanche.

Too busy, you say, to even think about it? Let me reassure you that the time we save by not attending to it right now is being wasted in looking for that document, shifting stacks of paper to make room for more and in explaining or maybe justifying, why things got out of hand.

13 small things to simplify your workday

One of the best things I did when I decided to simplify my life was to simplify my workday — first at my day job and later, by quitting my day job, in the work I do now as a writer and entrepreneur.
I’ve eliminated most of the routine, boring, administrative tasks with a few simple principles.
These days, I have eliminated the non-essentials, and can focus on what I truly love: creating.
Not everyone can make such drastic steps toward simplicity, but if you have some control over your workday, you can do a few small things that will simplify things greatly.

Organise your desk – get motivated

Your desk means a lot to you. It may be the place of your greatest creativity, or your most decisive business decisions. It may be the place that is the hub of your home management systems. It may be a sanctuary, an engine room or a creativity generator.

But if it is covered in piles of paper and other bits and pieces; if it is overflowing and ugly, then all of that creativity, efficiency and productivity is jeopardised, stifled and just plain difficult.

You know that, I know that, and we also know that the solution is to tidy it so that we can find things; make it attractive so that we are motivated; and to implement systems so that it stays that way. But somehow action to create this solution is a bit slow in coming. We are so busy doing the things we do at the desk to find the time to tidy it and set those systems in place.

The answer lies in one simple motivation – focus on the advantages. Visualise the desk as it could be, should be. Focus on how smoothly you will complete your tasks there and what a pleasant experience it will be.

Friday freebie – File it to find it – create a filing system that works for you

Someone asks for a copy of that document. Where is it?

You know you have the information for that presentation somewhere.

Or maybe you are fighting a losing battle to make sure the bills are paid on time, or your children go to the right performance on the right day. Can you find that information? Can you keep control of what has to be done when?

If we are to stay in control, then “Find” is the key word here.

And if we are to be able to find what we need when we need it, our filing systems have to match our finding needs. My needs are not your needs and your needs are not the same as someone else’s, so the system has to be designed to suit you – not me, or someone else and certainly not the person who held the job before you.

Find out some ideas on how to set up a system that works for you, with my free tips. Just send me a request and I will send them to you.